Head of Finance

ABOUT THE MALTINGS (BERWICK) TRUST

The Maltings (Berwick) Trust is the primary hub for arts and culture in North Northumberland, operating across three different sites in Berwick-upon-Tweed.

Our main venue (The Maltings) provides a year-round programme of theatre, dance, music, comedy, films & event broadcasts, classes, and family friendly events. Our visual arts programme (previously known as Berwick Visual Arts) delivers regular opportunities to experience exceptional, ambitious visual art through a curated programme of exhibitions across two galleries in the town centre (The Granary Gallery and The Gymnasium Gallery) alongside artist residencies, activities for schools, and other projects (maltingsberwick.co.uk).

We’re about to enter an exciting 4 year period of transformational change and growth – working with Northumberland County Council on a major capital project funded by the Borderlands Growth Deal. We’ll be creating a new venue for Berwick on our current site, securing our leadership role as the anchor organisation for Berwick’s culture-led regeneration, strengthening our artistic programme, expanding our community engagement and youth arts programme, and growing our reach and impact. The new Maltings is currently due to open in 2025, necessitating a 2 year decant period to temporary locations at Berwick Barracks during 2023 and 2024.

We’re a registered charity and generate two thirds of our income from ticket sales, trading and fundraising ; the rest is revenue funding from Northumberland County Council and Arts Council England (we’re a National Portfolio Organisation). We also run a subsidiary company, the Maltings (Berwick) Catering Company, which operates our Café, Bar and catering facilities.

The Head of Finance is a new senior role. It offers a challenging and rewarding opportunity to play a crucial part in ensuring robust financial management and accountability, and in enabling the successful delivery of a vibrant creative programme. The postholder will ensure we manage, allocate and monitor our resources effectively – as we strive to develop artistically and maximise our positive impact on all the communities we serve, regionally and nationally.

JOB DESCRIPTION: HEAD OF FINANCE

The Maltings (Berwick) Trust is seeking an experienced Head of Finance to join the Senior Management Team.

The role offers flexible working, 35 hours per week, with a combination of homeworking and time in the office to suit both our business needs and the postholder’s requirements.

Salary: c. £30,000 -£40,000 pro rata
Contract: Permanent
Responsible to: CEO
Line Management responsibilities: Admin & Accounts Asst (tbc.)
Hours: 35h pw. Flexible, hybrid working negotiable.

OVERVIEW

The Head of Finance is a senior position, responsible for the smooth running of the organisation’s day-to-day finances and financial reporting, working closely with both the CEO and the Board of Trustees. As part of a small organisational staff team, the work is wide-ranging – from financial processing and monitoring cash flow, to business modelling and reporting to Trustees and stakeholders.

This is a key role within a growing and ambitious organisation. Our ideal candidate will have a relevant accounting background, demonstrable financial expertise, excellent communication skills, a meticulous eye for detail, be able to work autonomously and manage multiple priorities, and be someone who thrives in a busy working environment.

MAIN TASKS AND RESPONSIBILITIES

MALTINGS (BERWICK) TRUST and MALTINGS (BERWICK) CATERING COMPANY

• Lead responsibility and ownership of all monthly financial reporting.
• Monitor sales ledger, petty cash, maintain cash flow and the restricted funds register, bank reconciliation.
• Monitor annual and project budgets, and liaise with budget holders.
• Supervise and reconcile all sales information from our box office software and elsewhere. Liaise with the Venue Manager on all matters relating to sales income, and with the Programme Manager on contracting artists and PRS.
• Work with colleagues to ensure grants, donations and sponsorship payments are claimed to an agreed schedule, manage related Gift Aid/HMRC claims plus donor and sponsor records.
• Streamline and develop financial policies, systems, records and procedures to improve efficiency and enhance communication.
• Report to the CEO and Board on financial performance and projections.
• Provide financial information and budget forecasts to support business planning, funding applications and reporting.
• Maintain the Fixed Assets Register and related depreciation costs.
• Liaise with company accountants and auditors at year end, providing all requested financial documentation.
• Ensure that quarterly VAT payments are processed accurately and to deadline.
• Ensure timely and accurate payroll processing including payments to HMRC and pension providers.
• Ensure best value across all goods and service contracts.
• Identify transactions and prepare submissions for Theatre, Exhibitions and other Tax Credits.
• Ensure timely reporting to Companies House and the Charities Commission as required.

ADDITIONAL REQUIREMENTS

• Ensure the most efficient and environmentally-responsible use of resources.
• Champion forward planning, active internal communications, fit-for-purpose documentation, transparent working practices and evidence-based decision-making at all levels across the team.
• Act as a courteous ambassador for the organisation in all external communications, and work positively and constructively with colleagues.

PERSON SPECIFICATION

Essential
• Relevant accounting qualification, preferably CIMA.
• Track record of overseeing finance, financial planning and managing budgets.
• Minimum 3 years previous experience in a similar role.
• Hands-on experience working with financial software (QuickBooks training can be provided if required) and MS Excel, with a good understanding of bookkeeping procedures.
• Experience of liaising with HMRC, managing payroll, submitting VAT returns.
• Excellent presentation and communication skills, both verbal and written.
• Ability to juggle multiple priorities.

Desirable
• Previous experience in the arts/charity sector, including an understanding of grants management and restricted funds.
• Experience of liaising with auditors.
• Experience of reporting to funders.
• Interest in / appreciation of arts and culture.
• A commitment to environmental sustainability.
• A positive, pro-active attitude.

APPLICATION PROCESS

To be considered for this role, applicants should complete the following application form and return it with an up-to-date CV (including contact details for two referees) and a covering letter (no more than 2 side of A4) that explains why you are applying for the position and how your experience and expertise will enable you to deliver the role effectively.

The Maltings (Berwick) Trust is committed to promoting equal opportunities in employment. You and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.

We strongly encourage you to complete and return the Diversity Monitoring Information Request which makes up the last page of this document. All information provided will be separated from the application on receipt, and be held anonymously for monitoring purposes only. All enquiries and applications will be treated in the strictest confidence.

Send your letter, application form, CV and completed Diversity Monitoring Information Request to sophie@greenburn.co.uk. The deadline for submissions is 12 noon on Monday 31 January 2022. We will acknowledge receipt of all applications. Shortlisted candidates will be invited to interview (via Zoom if required), currently scheduled for w/c 7 February 2021. We hope the appointed candidate will be able to start in post as soon as possible on appointment, pending negotiation with the successful candidate and the receipt of satisfactory references.